# Phone Books and Databases

# Overview

The **Phone Books and Databases** page maintains contact rows inside a selected phone book or database. Open it from **Configuration > More Configuration > Phone Books/DBs > Phone Books/Databases**.

The page works against the tenant currently selected in the top bar. The screenshots and demo rows were captured in the **Canistracci OIL** tenant.

<figure id="bkmrk-phone-books-and-data">![Phone Books and Databases list page in the Canistracci OIL tenant.](https://manual.mirtapbx.com/uploads/images/gallery/2026-06/lktphone-books-and-databases-list.png)<figcaption>Phone Books and Databases list page in the Canistracci OIL tenant.</figcaption></figure>## Working with objects

<table id="bkmrk-taskhow-to-do-it-add"><thead><tr><th>Task</th><th>How to do it</th></tr></thead><tbody><tr><td>Add</td><td>Use the grid add control to create a new phone book entry. Fill the row editor and save it.</td></tr><tr><td>Edit</td><td>Select an existing phone book entry row and use the grid edit control. Save the edited row.</td></tr><tr><td>Delete</td><td>Select one or more phone book entry rows and use the grid delete control, then confirm.</td></tr></tbody></table>

## Page functions

<table id="bkmrk-actiondescription-cs"><thead><tr><th>Action</th><th>Description</th></tr></thead><tbody><tr><td>CSV/XLS Import</td><td>Opens import or upload tools for bulk data.</td></tr><tr><td>CSV Export</td><td>Opens import or upload tools for bulk data.</td></tr><tr><td>XLS Export</td><td>Opens import or upload tools for bulk data.</td></tr><tr><td>New Phone Book/DB</td><td>Opens the creation form for a new phone book/db.</td></tr></tbody></table>

## List columns

<table id="bkmrk-columndescription-na"><thead><tr><th>Column</th><th>Description</th></tr></thead><tbody><tr><td>Name</td><td>Display name used in lists and references.</td></tr><tr><td>Phone</td><td>Object setting shown by the form.</td></tr><tr><td>Mobile Phone</td><td>Object setting shown by the form.</td></tr><tr><td>Email</td><td>Email address used for notifications, delivery, or mailbox access.</td></tr><tr><td>Route to</td><td>Object setting shown by the form.</td></tr><tr><td>No records to view</td><td>Recording behavior or recording delivery setting.</td></tr></tbody></table>

## Main fields

<table id="bkmrk-fielddescription-nam"><thead><tr><th>Field</th><th>Description</th></tr></thead><tbody><tr><td>Name:</td><td>Display name used in lists and references.</td></tr><tr><td>Include local extensions:</td><td>Target or routing selection used when the object sends a call or message onward.</td></tr><tr><td>Include short numbers:</td><td>Dialed value, identifier, or matching value used by the PBX.</td></tr></tbody></table>

## Demo records

The tenant contains 2 documentation demo records for this page: Docs Demo Contact 1 and Docs Demo Contact 2.

## Deleting records

Before deleting a phone book entry, check references from call flows, destinations, schedules, reports, or provisioning objects. MiRTA PBX asks for confirmation before the delete is submitted.